Zoom Download Live Transcript: How to Use and Save Captions for Your Meetings and Webinars
Introduction
Zoom is one of the most popular video conferencing platforms that allows you to host and join online meetings, webinars, and events. Zoom also offers a variety of features that enhance your communication and collaboration, such as screen sharing, chat, breakout rooms, polls, reactions, and more.
zoom download live transcript
One of these features is Zoom download live transcript, which allows you to follow your call conversations easily by converting the speakers' audio into text captions. You can also save these captions for later reference or review.
In this article, we will explain what Zoom download live transcript is, why you should use it, how to enable it, how to use it while on a call, and how to save it for cloud recordings. By the end of this article, you will be able to use Zoom download live transcript effectively and efficiently for your meetings and webinars.
What is Zoom download live transcript?
Zoom download live transcript is a feature that automatically transcribes the audio of a meeting or webinar that you record to the cloud or join live. When enabled, the speakers' audio is converted as a text caption, for a better understanding of what is being said. The audio from all participants is captioned with their names and a timestamp but only visible to you. During the call, you can scroll back to view captions rendered earlier in the conversation. Each time transcription is turned on or off during the call, participants with this setting turned on will hear or see a warning of that change.
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Zoom download live transcript is only available in English at this time. You need to have a free account, Pro, Business, or Enterprise account, and have the closed captioning feature enabled by your admin. You also need to have the latest version of the Zoom desktop client or mobile app.
Why use Zoom download live transcript?
Zoom download live transcript can benefit you in many ways, such as:
It can help you improve your comprehension and retention of the information discussed in the meeting or webinar.
It can help you overcome any language barriers or accents that may affect your understanding of the speakers.
It can help you accommodate any hearing impairments or environmental noises that may interfere with your listening.
It can help you review or recap the key points or action items from the meeting or webinar.
It can help you create notes, summaries, reports, or transcripts based on the captions.
How to enable Zoom download live transcript?
To use Zoom download live transcript, you need to enable it first from your phone settings. You can do this from your desktop client or mobile app. Here are the steps:
For Windows or macOS users
Sign in to the Zoom desktop client.
On the top right, click on your profile picture or name initials.
Click Settings.
In the Settings window, click Phone.
Under Live transcript settings, select Automatically start Live Transcript when in a call.
For Android or iOS users
Sign in to the Zoom mobile app.
How to use Zoom download live transcript while on a call
Once you have enabled Zoom download live transcript, you can use it while on a call, either as a host or a participant. You can also turn it on or off, view, scroll, and resize the transcript window, and change the font size and color of the captions. Here are the steps:
For Windows or macOS users
How to enable or disable transcription of the conversation
Join or start a meeting or webinar.
On the bottom right, click Live Transcript.
In the Live Transcript menu, select Enable Auto-Transcription to turn it on, or Disable Auto-Transcription to turn it off.
How to view, scroll, and resize the transcript window
On the bottom right, click Live Transcript.
In the Live Transcript menu, select View Full Transcript to open the transcript window.
In the transcript window, you can see the captions of the speakers' audio with their names and timestamps.
You can scroll up or down to view previous or current captions.
You can drag the edges of the transcript window to resize it.
You can click on the X icon on the top right to close the transcript window.
For Android or iOS users
How to enable or disable transcription of the conversation
Join or start a meeting or webinar.
On the top right, tap More.
In the More menu, tap Live Transcript.
In the Live Transcript menu, tap Enable Auto-Transcription to turn it on, or Disable Auto-Transcription to turn it off.
How to view and scroll the transcript window
On the top right, tap More.
In the More menu, tap Live Transcript.
In the Live Transcript menu, tap View Full Transcript to open the transcript window.
In the transcript window, you can see the captions of the speakers' audio with their names and timestamps.
You can scroll up or down to view previous or current captions.
You can tap Done on the top left to close the transcript window.
How to save Zoom download live transcript for cloud recordings
If you are a host and you record your meeting or webinar to the cloud, you can also save Zoom download live transcript as an audio transcript file. You can then access, download, edit, and share this file from your Zoom account. Here are the steps:
How to enable audio transcription for cloud recordings
Sign in to your Zoom web portal.
In the navigation menu, click Settings.
In the Settings tab, click Recording.
Under Cloud recording settings, enable Audio transcript by toggling it on.
How to access and download the audio transcript file
Sign in to your Zoom web portal.
In the navigation menu, click Recordings.
Select a meeting or webinar that has been recorded to the cloud and has audio transcription enabled.
Under Audio transcript section, you can see a .vtt file that contains your captions. You can play it online by clicking Play or download it by clicking Download. You can also download all files by clicking Download All Files (ZIP).
How to edit the audio transcript file
Sign in to your Zoom web portal.
In the navigation menu, click Recordings.
Select a meeting or webinar that has been recorded to the cloud and has audio transcription enabled.
Under Audio transcript section, click Edit next to your .vtt file. This will open an online editor where you can modify your captions.
You can use the playback controls on the bottom left to play, pause, rewind, fast forward, and adjust volume of your recording. You can also use keyboard shortcuts such as spacebar for play/pause and arrow keys for rewind/fast forward.
You can use the search bar on the top right to find specific words or phrases in your captions. You can also filter by speaker name by clicking on their initials on the left side of each caption line.
the start time and end time of each caption line by dragging the blue handles on the timeline below.
You can add a new caption line by clicking on the plus icon on the right side of each caption line. You can also delete a caption line by clicking on the trash icon on the right side of each caption line.
You can save your changes by clicking Save on the top right. You can also discard your changes by clicking Cancel on the top right.
Conclusion
Zoom download live transcript is a useful feature that allows you to follow and save your call conversations as text captions. It can help you improve your comprehension, overcome language barriers, accommodate hearing impairments, review key points, and create notes or transcripts. To use Zoom download live transcript, you need to enable it from your phone settings, use it while on a call, and save it for cloud recordings. You can also edit your audio transcript file online using an online editor. We hope this article has helped you learn how to use Zoom download live transcript effectively and efficiently for your meetings and webinars.
If you have any questions or feedback, please feel free to contact us at support@zoom.us. We would love to hear from you and help you with any issues you may have. Thank you for choosing Zoom as your video conferencing platform.
FAQs
Here are some frequently asked questions about Zoom download live transcript:
Q: How accurate is Zoom download live transcript?
A: Zoom download live transcript uses artificial intelligence to transcribe the audio of a meeting or webinar. It may not be 100% accurate, especially if there are background noises, multiple speakers, or unclear pronunciations. You can edit your audio transcript file online to correct any errors or inaccuracies.
Q: How long does it take to generate an audio transcript file for a cloud recording?
A: It may take some time to generate an audio transcript file for a cloud recording, depending on the length and quality of the recording. You will receive an email notification when your audio transcript file is ready to access and download.
Q: Can I share my audio transcript file with others?
A: Yes, you can share your audio transcript file with others by sending them the link to your cloud recording or downloading the .vtt file and attaching it to an email or message. You can also control who can view or download your cloud recordings and audio transcripts by changing your recording settings.
Q: Can I use Zoom download live transcript for local recordings?
A: No, Zoom download live transcript is only available for cloud recordings at this time. If you want to transcribe your local recordings, you may need to use a third-party service or software.
Q: Can I use Zoom download live transcript in other languages?
A: No, Zoom download live transcript is only available in English at this time. Zoom is working on adding more languages in the future.
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